Privacy policy ÖKOTEC Energiemanagement GmbH

Here you will find:

• Information for customers and business partners
• Information for website visitors

Information for customers and business partners on data protection in accordance with the EU Data Protection Regulation

We process personal data that we receive from you in the course of our business relationship.

Initially, this is only contact data from your signature or from your business card. In the event of an inquiry via e-mail from you or a handover of your business card, we assume your consent to store this data in our CRM system for further contact. In this database we initially store only your business contact information that you have given us.

In the further course of our business relationship, should it come about, and upon presentation of your written consent to our data protection provisions, we store the personal data from you that is usually indispensable for the performance of business activities. This includes:

• Name, business address and business contact details of the authorized representatives and contact persons of our business partners
• Bank details for the purpose of direct debit or payments, if you have provided us with your bank details
• The tax number or VAT ID number due to VAT obligations, insofar as billing in the credit memo procedure has been agreed with you.

In addition, we process data that we receive in connection with inquiries, offers, orders and contracts, in connection with the performance of deliveries and services, in connection with other business contacts or on other occasions. These include:

• Offer, order, contract or performance data, such as the place of delivery or performance, the order volume.
• Participants, occasion and content of business meetings and contacts
• Information on participation in and consent to advertising measures
• Information that you provide to us, for example, in the context of complaints.

Any other use of your personal data, such as passing it on to third parties or obtaining creditworthiness information from your company, requires your separate written consent.

The purpose of our data storage is exclusively for the fulfillment of contractual obligations (Art. 6 para. 1 letter b DSGVO).

Art. 6 I lit. a DS-GVO serves as our legal basis for processing operations in which we obtain consent for a specific processing purpose.

Furthermore, as a service company, we are subject to various legal requirements, including commercial law and tax law. The regulations contained therein oblige us, among other things, to collect, process and store personal data (Art. 6 para. 1 letter c DSGVO).

Purposes include, but are not limited to:

• Recording and documentation of all transactions
• Retention of documents according to tax law
• Determination of name and address of customers and suppliers

We generally store your data until the termination of our business relationship with you, but also beyond that if legal requirements dictate this.

Every data subject has the right, within the limits of the law, to:

• Information about the processing of your personal data according to Article 15 DSGVO,Berichtigung nach Artikel 16 DSGVO,
• Deletion according to Article 17 DSGVO,
• Restriction of processing according to Article 18 DSGVO,
• Right to object to processing pursuant to Article 21 DSGVO and
• Data portability according to Article 20 DSGVO.

With regard to the right of information and the right of deletion, the restrictions pursuant to Sections 34 and 35 BDSG apply. In addition, there is a right of appeal to a data protection supervisory authority (Article 77 DSGVO in conjunction with Section 19 BDSG).

Information about your right to object

1. Right to object on a case-by-case basis

You have the right to object to the processing of personal data concerning you at any time on grounds relating to your particular situation. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

2. Right to object to processing of data for direct marketing purposes

In individual cases, we process your personal data in order to conduct direct advertising. You have the right to object at any time to the processing of personal data concerning you for the purpose of such advertising. If you object to processing for direct marketing purposes, we will no longer process your personal data for these purposes. The objection can be made form-free and should preferably be addressed to:

ÖKOTEC Energiemanagement GmbH
EUREF-Campus, House 13 Torgauer Str. 12-15
10829 Berlin
Germany

Tel.:     +49 (30) 536397 – 0
Fax:     +49 (30)536397 – 90
E-Mail: datenschutz@oekotec.de

Informationen für Webseitenbesucher

Information for website visitors

The use of the Internet pages of the ÖKOTEC Energiemanagement GmbH is possible without any indication of personal data. If services of our enterprise are used via our website, processing of personal data could become necessary in order to provide you with the requested service. Personal data are, for example, name, address, e-mail address or telephone number. Processing is carried out exclusively within the framework of the legal basis of the data protection basic regulation as well as the Federal Data Protection Act, or on the basis of an expressly declared consent.

We strive to provide the most complete protection possible for the personal data processed via this website. Data transmissions via the Internet, e.g. email, can always have security gaps. Complete protection can therefore not be guaranteed.

1. Definitions

Die Datenschutzerklärung auf der vom Europäischen Richtlinien- und Verordnungsgeber vorgegebenen Datenschutz-Grundverordnung (DS-GVO). Um die Verständlichkeit der in dieser Datenschutzerklärung verwendeten Begriffe zu erhöhen folgen zunächst Begriffserklärungen, die in der Datenschutzerklärung Verwendung finden:

2. Name and address of the controller

The responsible party within the meaning of the General Data Protection Regulation, other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:
ÖKOTEC Energiemanagement GmbH
EUREF-Campus, House 13
Torgauer Str. 12-15
10829 Berlin
Germany
Tel.: +49 30 53 63 97-55

Data Protection Officer
EDV Consulting + IT-Systeme F. Zschocke
EUREF Campus 13
10829 Berlin
Germany
E-Mail: Datenschutzbeauftragter

3. Cookies

The internet pages of ÖKOTEC Energiemanagement GmbH use cookies. Cookies are text files that are filed and stored on a computer system via an Internet browser.
Numerous Internet pages and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string of characters by which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This enables the visited Internet pages and servers to distinguish the individual browser of the data subject from other Internet browsers that contain other cookies. A specific Internet browser can be recognized and identified via the unique cookie ID.
We use the following types of cookies:
Essential cookies.
These cookies are mandatory for the website to work properly. Without these cookies, certain services cannot be provided.

Cookie Einstellungen

Through the use of cookies, the ÖKOTEC Energiemanagement GmbH can provide the users of this website with more user-friendly services that would not be possible without the cookie setting.
By means of a cookie, the information and offers on our website can be optimized for the user. Cookies enable us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for users to use our website. For example, the user of a website that uses cookies does not have to re-enter his or her access data each time he or she visits the website, because this is handled by the website and the cookie stored on the user’s computer system.
The data subject can prevent the setting of cookies by our website at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Cookies that have already been set can be deleted at any time using an Internet browser or other software programs. This is possible in all common Internet browsers. If the data subject deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

4. Privacy policy on the use and application of Google Analytics (with anonymization function)

The controller has integrated the Google Analytics component (with anonymization function) on this website. Google Analytics is a web analysis service. Web analysis is the collection, compilation and analysis of data about the behavior of visitors to websites. A web analysis service collects, among other things, data on which website a data subject came to a website from (so-called referrers), which subpages of the website were accessed or how often and for how long a subpage was viewed. A web analysis is mainly used for optimizing a website and for cost-benefit analysis of internet advertising.
The operating company of the Google Analytics component is Google Inc, 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
The controller uses the addition “_gat._anonymizeIp” for web analysis via Google Analytics. By means of this additive, the IP address of the Internet connection of the data subject is shortened and anonymized by Google if access to our Internet pages is from a Member State of the European Union or from another State party to the Agreement on the European Economic Area.
The purpose of the Google Analytics component is to analyze the flow of visitors to our website. Among other things, Google uses the data and information obtained to evaluate the use of our website, to compile online reports for us showing the activities on our website, and to provide other services related to the use of our website.
Google Analytics sets a cookie on the information technology system of the data subject. What cookies are has already been explained above. By setting the cookie, Google is enabled to analyze the use of our website. By each call of one of the individual pages of this website, which is operated by the controller and on which a Google Analytics component has been integrated, the internet browser on the information technology system of the data subject is automatically caused by the respective Google Analytics component to transmit data to Google for the purpose of online analysis. As part of this technical process, Google obtains knowledge of personal data, such as the IP address of the data subject, which Google uses, among other things, to track the origin of visitors and clicks and subsequently enable commission calculations.
By means of the cookie, personal information, such as the access time, the location from which an access originated and the frequency of visits to our website by the data subject, is stored. Each time the data subject visits our website, this personal data, including the IP address of the internet connection used by the data subject, is transmitted to Google in the United States of America. This personal data is stored by Google in the United States of America. Google may disclose this personal data collected via the technical procedure to third parties.
The data subject can prevent the setting of cookies by our website, as already described above, at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Such a setting of the Internet browser used would also prevent Google from setting a cookie on the information technology system of the data subject. In addition, a cookie already set by Google Analytics can be deleted at any time via the Internet browser or other software programs.
Furthermore, the data subject has the possibility to object to the collection of data generated by Google Analytics and related to the use of this website as well as to the processing of this data by Google and to prevent such processing. For this purpose, the data subject must download and install a browser add-on under the link https://tools.google.com/dlpage/gaoptout. This browser add-on tells Google Analytics via JavaScript that no data and information about visits to Internet pages may be transmitted to Google Analytics. The installation of the browser add-on is considered by Google as an objection. If the information technology system of the data subject is deleted, formatted or reinstalled at a later point in time, the data subject must reinstall the browser add-on in order to deactivate Google Analytics. Provided that the browser add-on is uninstalled or deactivated by the data subject or another person attributable to his or her sphere of control, there is the option of reinstalling or reactivating the browser add-on.
Further information and the applicable Google privacy policy can be found at https://www.google.de/intl/de/policies/privacy/ and at http://www.google.com/analytics/terms/de.html. Google Analytics is explained in more detail under this link https://www.google.com/intl/de_de/analytics/.

5. Privacy policy on the use and application of YouTube

The controller has integrated YouTube components on this website. YouTube is an Internet video portal that allows video publishers to post video clips free of charge and other users to view, rate and comment on them, also free of charge. YouTube allows the publication of all types of videos, which is why complete film and TV shows, but also music videos, trailers or videos made by users themselves can be accessed via the Internet portal.
The operating company of YouTube is YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc, 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.
By each call of one of the individual pages of this website, which is operated by the controller and on which a YouTube component (YouTube video) has been integrated, the Internet browser on the information technology system of the data subject is automatically caused by the respective YouTube component to download a representation of the corresponding YouTube component from YouTube. Further information on YouTube can be found at https://www.youtube.com/yt/about/de/. Within the scope of this technical procedure, YouTube and Google receive knowledge of which specific sub-page of our website is visited by the data subject.
If the data subject is logged into YouTube at the same time, YouTube recognizes which specific sub-page of our website the data subject is visiting when a sub-page containing a YouTube video is called up. This information is collected by YouTube and Google and assigned to the respective YouTube account of the data subject.
YouTube and Google always receive information via the YouTube component that the data subject has visited our website if the data subject is simultaneously logged into YouTube at the time of calling up our website; this takes place regardless of whether the data subject clicks on a YouTube video or not. If the data subject does not want this information to be transmitted to YouTube and Google, he or she can prevent the transmission by logging out of his or her YouTube account before accessing our website.
The privacy policy published by YouTube, which can be found at https://www.google.de/intl/de/policies/privacy/, provides information about the collection, processing and use of personal data by YouTube and Google.

6. Subscription to our newsletter

On the website of the ÖKOTEC Energiemanagement GmbH, users are given the opportunity to subscribe to our enterprise’s newsletter. The personal data transmitted to the controller when the newsletter is ordered is specified in the input mask used for this purpose.
The ÖKOTEC Energiemanagement informs its customers and business partners at regular intervals by means of a newsletter about news from the energy sector, further developments, research and development projects or offers from the enterprise. The newsletter of our enterprise can basically only be received by the data subject, if (1) the data subject has a valid e-mail address and (2) the data subject registers for the newsletter mailing. For legal reasons, a confirmation e-mail will be sent to the e-mail address entered by a data subject for the first time for newsletter dispatch using the double opt-in procedure. This confirmation e-mail serves to verify whether the owner of the e-mail address as the data subject has authorized the receipt of the newsletter.
When registering for the newsletter, we also store the IP address of the computer system used by the data subject at the time of registration, as assigned by the Internet service provider (ISP), as well as the date and time of registration. The collection of this data is necessary in order to be able to trace the (possible) misuse of a data subject’s e-mail address at a later point in time and therefore serves as a legal safeguard for the controller.
The personal data collected in the context of a registration for the newsletter are used exclusively for sending our newsletter. Furthermore, subscribers to the newsletter could be informed by e-mail if this is necessary for the operation of the newsletter service or a related registration, as could be the case in the event of changes to the newsletter offer or changes in the technical circumstances. No personal data collected as part of the newsletter service will be passed on to third parties. The subscription to our newsletter can be cancelled by the data subject at any time. The consent to the storage of personal data that the data subject has given us for the newsletter mailing can be revoked at any time. For the purpose of revoking consent, a corresponding link can be found in each newsletter. Furthermore, it is also possible to unsubscribe from the newsletter mailing directly on the website of the controller at any time or to notify the controller of this in another way.”

7. Collection of general data and information

The website of the ÖKOTEC Energiemanagement GmbH collects a series of general data and information with each call-up of the website by a data subject or automated system. This general data and information is stored in the log files of the server. The following data may be collected: (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website (so-called referrer), (4) the sub-websites that are accessed via an accessing system on our website, (5) the date and time of an access to the website, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information that serve to avert danger in the event of attacks on our information technology systems. The collected data is deleted after 30 days.
When using these general data and information, the ÖKOTEC Energiemanagement GmbH does not draw any conclusions about the data subject. Rather, this information is needed (1) to deliver the contents of our website correctly, (2) to optimize the contents of our website and the advertising for these, (3) to ensure the long-term functionality of our information technology systems and the technology of our website, and (4) to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber attack. Therefore, the ÖKOTEC Energiemanagement GmbH analyzes anonymously collected data and information on one hand, and on the other hand, with the aim of increasing the data protection and data security of our enterprise so that we can ultimately ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from any personal data provided by a data subject.

8. Contact possibility via the website

Based on statutory provisions, the website of the ÖKOTEC Energiemanagement GmbH contains data that enable a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or by using a contact form, the personal data transmitted by the data subject will be stored automatically. Such personal data transmitted on a voluntary basis by a data subject to the controller will be stored for the purposes of processing or contacting the data subject.
If you contact us via one of the options we offer, your information will be processed and used exclusively for the purpose of processing your request.
Depending on the contact option you use, your message may be sent directly to the responsible department or employee.
If you use one of the options offered by us, it is possible that your inquiry will be sent immediately to the responsible company in our group of companies and processed there. In this case, the data will be stored at the responsible company.
In any case, you only have to fill in the marked fields. All other information is voluntary. If you fill in forms provided by us on your terminal device, we have no access to the data you have entered until you have sent the form.

9. Routine deletion and blocking of personal data

The controller processes and stores personal data of the data subject only for the period necessary to achieve the purpose of storage or where provided for by the European Directive and Regulation or other legislator in laws or regulations to which the controller is subject.
If the storage purpose ceases to apply or if a storage period prescribed by the European Directive and Regulation Maker or another competent legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

10. Rights of the data subject

• Right to confirmation Article 15 DS-GVO
• Every data subject has the right to obtain confirmation from the controller as to whether personal data concerning him or her are being processed. The request shall be addressed to the contact point indicated under 2. Right of access Article 15 DS-GVO

Every person affected by the processing of personal data has the right to obtain from the controller, at any time and free of charge, information about the personal data stored about him or her and a copy of this information. Furthermore, the data subject has the right to the following information:

• the processing purposes
• the categories of personal data that are processed
• the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations
• if possible: the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration
• the existence of a right to obtain the rectification or erasure of personal data concerning him or her, or the restriction of processing by the controller, or a right to object to such processing
• the existence of a right of appeal to a supervisory authority, if the personal data are not collected from the data subject: All available information about the origin of the data
• the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and – at least in these cases – meaningful information about the logic involved and the scope and intended effects of such processing for the data subject

Furthermore, the data subject shall have the right to obtain information as to whether personal data have been transferred to a third country or to an international organization. If this is the case, the data subject also has the right to obtain information about the appropriate safeguards in connection with the transfer.
If a data subject wishes to exercise this right of access, he or she may, at any time, contact an employee of the controller.

• Right of rectification Art. 16 DS-GVO
  The data subject shall have the right to obtain from the controller the rectification without undue delay of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject has the right to request that incomplete personal data be completed, including by means of a supplementary declaration.
  If a data subject wishes to exercise this right to rectify, he or she may, at any time, contact any employee of the controller.
• Right to erasure (right to be forgotten) Art. 17 DS-GVO
  The data subject shall have the right to obtain from the controller the erasure without delay of personal data concerning him or her, and the controller shall be obliged to erase personal data without delay where one of the following reasons applies:
  • The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
  • The data subject revokes the consent on which the processing was based pursuant to Article 6(1)(a) or Article 9(2)(a) and there is no other legal basis for the processing.
  • The data subject objects to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject submits an objection pursuant to Article 21(2).
  • object to the processing.
  • The personal data have been processed unlawfully.
  • The deletion of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
  • The personal data have been collected in relation to information society services offered in accordance with Article 8(1).
• If the controller has disclosed the personal data to the public and is obliged to erase it pursuant to paragraph 1, it shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers which process the personal data that a data subject has requested that they erase all links to or copies or replications of the personal data.
• Paragraphs 1 and 2 shall not apply insofar as the processing is necessary to
  • to exercise the right to freedom of expression and information;
  • for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  • for reasons of public interest in the field of public health in accordance with Article 9(2)(h) and (i) and Article 9(3);
  • for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Article 89
  • paragraph 1, to the extent that the right referred to in paragraph 1 is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or
  • for the assertion, exercise or defense of legal claims.
• Right to restriction of processing Art. 18 DS-GVO
  The data subject shall have the right to obtain from the controller the restriction of processing where one of the following conditions is met:
  • the accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data,
  • the processing is unlawful and the data subject refuses the erasure of the personal data and instead requests the restriction of the use of the personal data;
  • the controller no longer needs the personal data for the purposes of processing, but the data subject needs them for the establishment, exercise or defense of legal claims, or
  • the data subject has objected to the processing pursuant to Article 21(1) of the GDPR, as long as it is not yet established whether the legitimate grounds of the controller override those of the data subject.
• Where processing has been restricted, such personal data may be processed, except for storage, only with the consent of the data subject or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or of a Member State.
• A data subject who has obtained a restriction on processing shall be informed by the controller before the restriction is lifted.
• Right to data portability Art. 20 DS-GVO
  The data subject shall have the right to receive the personal data concerning him or her that he or she has provided to a controller in a structured, commonly used and machine-readable format, and shall have the right to transmit such data to another controller without hindrance from the controller to whom the personal data have been provided, provided that
  • the processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) DS-GVO or on a contract pursuant to Article 6(1)(b) DS-GVO and
  • the processing is carried out with the help of automated procedures.
• When exercising his or her right to data portability, the data subject shall have the right to obtain that the personal data be transferred directly from one controller to another controller, where technically feasible.
• The exercise of the right to data portability is without prejudice to Article 17 (right to erasure (right to be forgotten)). The right to data portability does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
• Right of objection Art. 21 DS-GVO
  The data subject shall have the right to object at any time, on grounds relating to his or her particular situation, to processing of personal data concerning him or her which is carried out on the basis of Article 6(1)(e) or (f) of the GDPR. This also applies to profiling based on these provisions.

The ÖKOTEC Energiemanagement GmbH shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defence of legal claims.
If the ÖKOTEC Energiemanagement GmbH processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data processed for such marketing. This also applies to the profiling, insofar as it is related to such direct marketing. If the data subject objects to ÖKOTEC Energiemanagement GmbH to the processing for direct marketing purposes, ÖKOTEC Energiemanagement GmbH will no longer process the personal data for these purposes.
In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her which is carried out by the ÖKOTEC Energiemanagement GmbH for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the DS-GVO, unless such processing is necessary for the performance of a task carried out in the public interest.
In order to exercise the right to object, the data subject may directly contact any employee of the ÖKOTEC Energiemanagement GmbH or another employee. The data subject is also free to exercise his/her right to object by means of automated procedures using technical specifications in connection with the use of information society services, notwithstanding Directive 2002/58/EC.